Google Docs is a wonderful platform to use while you are at work. While it allows you to safely store documents online, it also allows you to collaborate with co-workers in a seamless way. It is instant, fast, easy to use and very handy.
However, while you are accessing a document and viewing it, there can be times when you may require editing the content. Unless you are aware of the Track Change mode in Google Docs (yes, there indeed is one), you may face difficulty editing a file. If you are yet to get started here, follow the steps to easily locate the Track Change mode and use it; and if you are already aware of this, the step-wise description below can provide you a good recapitulation of the same. So, here you go…
The first thing you should remember in this is that unlike in Microsoft Word, in Google Docs, this facility is known as ‘Suggesting’ and not Track Changes.
Now, when you will edit the document, the edited portions will be highlighted in a different color and with the annotation specifying the editor. Once the editing is done, you can easily share the document and let the creator accept or reject the changes as per the appropriate rationale.
You can also put in a comment into the content, rather than edit the same and leave it for the creator of the document to reply to it. This can be used in situations when you want particular information or data to be included in the document and not necessarily edit the existing content. In that case you can use the Commenting feature, rather than the Suggesting feature and compile your document.
Another handy feature included in Google Docs is the Revision History panel. This panel allows you to quickly take a glance at the different times when the particular document was edited and shared by the collaborators. Even after using the Suggesting feature, if you wish to roll back a particular change that you had unintentionally accepted, you can access this panel and get the change reverted.
So, the next time you are using Google Docs, do remember to use these handy features to add more depth to your document and make it content-rich. Do not miss to share the knowledge with your collaborators so that they are also able to simply use this feature and collaborate on a particular file in a more meaningful manner.
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